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Administrator, Service

At Flynn, It's not just a job, it's a career

  • Competitive wages and benefits
  • 401k matching available
  • Company vehicle
  • In-house safety training and Worth at Heights certification
  • On-going career development courses and programs

A Day in the Life

  • High volume file management and ensuring all information is updated and accurate.
  • Collection and maintenance of customer contact and relevant information.
  • Understanding the various roles of the service department to ensure all calls and information is directed to the correct person.
  • Lead and track the service departments accounts payable and accounts receivable. 
  • Working with the various people to ensure all related documents are present and readily available. 
  • Adding and including all paperwork and files into the service application data storage.
  • Preparation and management of various project related documents, such as work orders, quotes, purchase orders, change orders, etc.
  • Full cycle invoicing, which includes invoicing clients for completed work, as well as AIA billing.
  • Management and accurate documentation of vehicle inspection reports.
  • Preparing warranties as required.
  • Requesting and providing project insurance requests.
  • Creating and closing subcontracts and submitting pay requests.
  • Track and report service inventory allocation.
  • Other duties as required. 

Field Support

  • Time card collection and review and payroll back-up if required
  • Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
  • Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
  • Other duties as required

What We Are Seeking

  • Minimum of 2 years’ experience in an administrative role; Construction environment considered a strong asset
  • Invoicing experience is considered an asset
  • Must be organized and self-motivated with a sense of urgency
  • Ability to work in a fast-paced environment and be flexible
  • Able to prioritize competing deadlines and manage a high volume workload efficiently
  • Courteous, professional, and customer service oriented

#LI-JB2

 

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. 

 

Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so. We understand the importance of and prioritize the growth of our people too, offering many learning & development and career opportunities.

 

To apply to any of our current roles, please visit https://jobs.flynncompanies.com.

 

For more information about the Flynn Family, Flynn University and career opportunities, please visit www.flynncompanies.com

 

At Flynn, it's not just a job, it's a career. 

 

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

 

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S. 

 

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought. 

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Nearest Major Market: Minneapolis

Job Segment: Accounts Payable, Business Development, Accounts Receivable, Payroll, Inspector, Finance, Sales, Quality

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