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Administrator, Glazing

At Flynn, It's not just a job, it's a career

This position will provide a full range of administrative duties to the Glazing Department.

A Day in the Life

  • Prepare work orders, quotes, purchase orders, etc.
  • Ensure change orders are properly documented and accounted for
  • High volume file management: ensuring files are complete, all authorizations and information is present for work completed
  • Providing Foreman and crews with job information and requirements
  • Maintain employee paperwork for field personnel to ensure any necessary paperwork is provided, such as applications, licenses, police checks, etc.
  • Collection and maintenance of customer contact and relevant information
  • Work closely with the Superintendent/Coordinator
  • Invoicing Customers for completed work
  • Track and route invoicing
  • Track and confirm incoming material deliveries

What We Are Seeking


  • Previous Administration experience in a construction environment is considered an asset
  • Display excellent interpersonal and communication skills, both written and verbal essential
  • Pay strong attention to detail
  • Effectively communicate with people at all levels and from various backgrounds
  • Form and maintain customer relations, in person, through email and over the phone
  • Multitask, organize with the ability to prioritize, and perform in a deadline oriented environment
  • Analyze problems and have problem solving skills
  • Work independently as well as in a team-based environment
  • Work in a fast paced environment
  • Display strong knowledge of relevant computer applications (Microsoft Office)



Position Summary

Location: Ottawa

Employment Type: Full time, Permanent

Job Functions: Administrative assistance, glazing 

Industry: Building envelope 


Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. 


Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so. We understand the importance of and prioritize the growth of our people too, offering many learning & development and career opportunities.


To apply to any of our current roles, please visit https://jobs.flynncompanies.com.


For more information about the Flynn Family, Flynn University and career opportunities, please visit www.flynncompanies.com. 


At Flynn, it's not just a job, it's a career. 


Apply now »