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Administrative Assistant

At Flynn, It's not just a job, it's a career

Position Profile

Flynn is growing and looking for the next talent to join our team as a Service Administrator. This is an excellent opportunity to play an immediate role in the day-to-day operational efficiency while learning the relationship and service side of our business. As the Service Administrator you will organize, manage and maintain all information systems utilized in the Service Department. Provide administrative support to the Service staff. Handle incoming calls that pertain to the department, i.e... leak calls, business related inquiries and emergency requests.

We are looking for a motivated individual who is proficient, people-focused, and has the aptitude to learn and develop quickly. If you enjoy working with great people in a fast-paced, team atmosphere, then we invite you to read further and apply today!

A Day in the Life

- High volume file management and ensuring all information is updated and accurate
- Collection and maintenance of customer contact and relevant information
- Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
- Assist with Accounts Payable and Accounts Receivables on Service billings
- Working with various people to ensure all related documents are present and readily available
- Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
- Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
- Preparing warranties as required, as well as insurance requests
- Creating and closing subcontracts and submitting pay requests
- Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
- Other duties as required

What We Are Seeking

- Highly organized and efficient
- Skilled oral and written communication
- Strong attention to detail and consistent work practices
- Customer service oriented
- Proficient with MS Office (Word, Excel, Outlook, etc.)

What We Offer

- Compensation & Benefits
- Competitive salary based on experience
- Performance based bonus program
- Medical, Dental, and Vision Insurance
- Health Savings Account
- 401(k) with company match
- Paid Time Off & Paid Holidays
- Life and AD&D Insurance
- Short-Term & Long-Term Disability Insurance
- Employee Assistance Program
- Flynn University: Education & Leadership Development

 

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Position Summary

Location: Seattle, WA

Employment Type: Full-Time

Job Functions: Administrative Assistant 

Industry: Construction

 

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. 

 

Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so. We understand the importance of and prioritize the growth of our people too, offering many learning & development and career opportunities.

 

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

 

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S. 

 

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought. 

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Nearest Major Market: Seattle

Job Segment: Accounts Payable, Secretary, Information Systems, Administrative Assistant, Finance, Administrative, Technology

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