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Construction Office Administrator

At Flynn, it's not just a job, it's a career

Join our growing team today! We are seeking a motivated, organized, and professional Administrator to join our team! This position will be based out of our Spokane location, working closely with all members of our Service Department. As the Service Administrator you will organize, manage and maintain all information systems utilized in the Service Department. Provide administrative support to the Service staff. Handle incoming calls that pertain to the department, i.e... leak calls, business related inquiries and emergency requests.  

A Day in the Life

General and Project Administration:

  • High volume file management and ensuring all information is updated and accurate
  • Collection and maintenance of customer contact and relevant information
  • Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
  • Assist with Accounts Payable and Accounts Receivables on Service billings
  • Working with various people to ensure all related documents are present and readily available
  • Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
  • Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
  • Preparing warranties as required, as well as insurance requests
  • Creating and closing subcontracts and submitting pay requests

Field Support:

  • Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
  • Branch payroll back-up as required
  • Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
  • Other duties as required

What We Are Seeking

  • Highly organized and efficient
  • Skilled oral and written communication
  • Strong attention to detail and consistent work practices
  • Customer service oriented
  • Proficient with MS Office (Word, Excel, Outlook, etc.)

What We Offer

  • Competitive pay
  • Performance-based bonus program
  • 401(k) with company match
  • Medical, Dental, and Vision coverage
  • Short-Term and Long-Term Disability
  • Life and AD&D insurance
  • Paid time off and paid holidays
  • Flynn University: Education & Leadership Development

Position Summary

Location: Spokane, WA

Employment Type: Full-Time

Job Functions: Office Administration

Industry: Construction

#LI-LB1

How To Apply

Please apply directly online or email us at Lacey.Burnside@flynncompanies.com

 

Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so.

 

For more information about the Flynn Family, Flynn University and career opportunities, please visit www.flynncompanies.com

 

 

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

 

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S. 

 

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought. 

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Nearest Major Market: Spokane

Job Segment: Accounts Payable, Construction, Administrative Assistant, Payroll, Information Systems, Engineering, Finance, Administrative, Technology

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